Track Shack

Team Captain Checklist

Get Started

• Create your team and sign up for Corporate 5K E-News to stay informed. Don’t forget to join after creating your team!
• Attend the Team Captain Party!

Build Your Team

Invite and add members to your team, manage your roster and payments, and invite coworkers, vendors, clients, friends, and family.

Motivate

• Set a participation goal and inspire your team. Download the Event Poster and Training Guide to spread the word!
• Add the Corporate 5K logo to your website and email signatures.

Go All Out!

• Rent a tent for your team celebration and design a custom company T-shirt.
• Don’t forget to enter your shirt in the T-Shirt Design Contest!

Team Captain Kick-Off Party

The Team Captain Party celebrates YOU and your vital role in making this event a roaring success. Join fellow captains to kick-off registration and enjoy food, fun, and a little advice. We are proud to support the team captains who champion workplace health and wellness!

Thursday, February 19
5:00 PM – 6:30 PM
Second Harvest Food Bank of Central Florida

RSVP

Rent Your Team Tent

Celebrate with your team! Once you create your team, reserve your tent online through the "Team Captain Store."

Seniority and the date your application was received will determine tent location and order of selection. Due to event permit, companies cannot bring out their own tents. Extra chairs, tables and lanterns are also available for rental.

Fees

• $575* – 10’×10’ Tent (10–25 people). Includes: 1 Table, 2 Chairs, Tent Locator Sign.
• $775* – 10’×20’ Tent (25–50 people). Includes: 2 Tables, 6 Chairs, Tent Locator Sign.
• $1175* – 20’×20’ Tent (50+ people). Includes: 4 Tables, 8 Chairs, Tent Locator Sign.

*Processing fees apply. Team tent invoices must be paid in full by March 6, 2026 or the team tent will be removed from your cart. Tent prices increase by $100 per size after February 7, 2026 – ORDER and PAY EARLY!

Please Note: Due to Lake Eola Park Regulations, outside alcohol is not allowed to be brought into Lake Eola. Alcohol may only be obtained from the Beer Stations located in the Blue, Red and Gold Zones. Grills, cooking appliances, and glass bottles are strictly prohibited in Lake Eola Park as well. Please do not dump any objects or liquid into the lake or dump ice onto the grass. Each tent will have a trash can to dispose of items at the end of the evening. Coolers and bags are subject to search. One company banner may be displayed within the structure of a rented tent. All other banners will be removed.

Promotional Tools

Below is a collection of forms, PDFs and promotional tools gathered in one location for easy access as you plan for your most successful and largest Corporate 5K team ever!

• Event Flyer
• Event Logo
• Join Our Team – Digital Invitation
• Recruitment Email Template
• Important Dates
• Printable Company Registration Form
• Printable Participant Registration Form
• Athlete Guide
• Course Map
• Site Map
• Team Tent Locator List/Maps
• Team Scoring Guide

All team captains, including those who have been a team captain in the past, must create a new team. If you plan on participating, don't forget to join after creating the team!

Step 1: Select Your Payment Option

STEP 2. Team Box Pickup
Team captains must pick up team box for all participants registered by 11:59 PM on April 17. Team box includes: Bib #'s, t-shirts, safety pins, race day information. Pick-up at the Track Shack Annex located at 1110 N Mills Ave. To request individual pick up for your entire team, please email info@corporate5k.com. Team must be paid in full.

For registration completed April 18 - April 29:
--- participant pays individually
--- participant may pick up individual race bib and participant shirt

Virtual packets will be shipped starting the week of April 20. Domestic shipping only. Please provide a valid USA mailing address. 

Thursday, April 23 - Friday, April 24:  10:00 AM - 6:00 PM
Saturday, April 25: 10:00 AM - 5:00 PM
Monday, April 27 - Wednesday, April 29: 10:00 AM - 6:00 PM
TRACK SHACK IS CLOSED ON SUNDAY. NO RACE DAY PICK UP.

STEP 3. Seed the Fastest Runners
The team captain will receive wristbands for seeded runners. Only those runners who wear the wristband will be allowed in the "seeded corral" at the start line.

Captains may 'seed' 10% of their participants (i.e. 45 participants = 5 seeded runners), up to a maximum of 25 runners. Seeded runners are the fastest runners and will be at the front of the starting line. Seeded runners should be full time employees (for scoring) and be able to complete the Corporate 5k in 25 minutes or less. It is not mandatory to seed runners.

Start Corrals and Corresponding Race Number Color
Seeded - Green Wristband
CEO - Green bib number
Runners - Orange bib number
Walkers - Purple bib number (Those completing the event in 40 minutes or longer)

• February 19, 2026: Team Captain Kick-Off Party at Second Harvest Food Bank. RSVP >>
• March 6, 2026: Deadline to reserve a team tent 
• March 9, 2026: 8-Week Training begins 
• March 27, 2026: Team name on bib deadline
• April 10, 2026: Deadline to submit t-shirt design for the T-shirt Design Contest
• April 17, 2026: Last day to register to get included in team invoice and box. Teams can still be created online after this date, but individual payment will be the only payment option. 
• April 17, 2026: Deadline to approve or deny participants; all participants will be approved after that date.
• April 29, 2026: Team payment due. Generate and pay your invoice online! Checks should be made out to Track Shack Fitness Club. Invoices can be generated and paid for before the due date. 
• April 23, 2026 - April 29, 2026: Team Captains must pick up team box. Team must be paid in full. Participants who registered by April 17 are included in the team box. Participants who register between April 18 - April 29 can pick up individual race number and shirt. 
1110 N. Mills Avenue, Orlando, 32803. To request individual participant pick up, please email info@corporate5k.com. 
• April 30, 2026: RACE DAY! 6:45 PM
• May 4, 2026: 4:00 PM - Deadline for Team Captains to submit participants finish times and create scoring teams.
• May 14, 2026: Awards Reception presented by Corona Premier RSVP >>

8 - Week Training Plans
Choose the Training Plan that works best for you beginning walking or running.
Thinking about that 5K? Here are your next steps:

Training begins on March 9! Post this training program in your office for daily encouragement.

Get 'Shoe Fit' at Track Shack and bring your old shoes for a FREE analysis

Click below to print the Training Program of your choice. 

Getting to the 5K

Location: 512 East Washington St. Orlando, FL 32801

You have many transportation options to get to the race, from driving to riding! Arriving 1 hour early is strongly recommended due to anticipated traffic congestion.

Driving & Parking

I-4 Express: Explore an interactive map to see where you can enter and exit I-4 Express at i4express.com

Carpool: Share the ride with your coworkers and split the cost of parking.

ParkMobile: Reserve your parking with ParkMobile. CLICK HERE to learn more about parking options and to reserve a spot. Find open spaces on demand with the ParkMobile app. The app will even remind you when it's time to feed the meter.

Ride-share Drop-Off/Pick-Up Location: Orlando Public Library (101 E Central Blvd.)

Ride SunRail

Beat the traffic and hassle of parking in Downtown Orlando by taking SunRail to Church Street Station, a short warm-up walk to Lake Eola.

Use the Race Day schedule to plan your travel. (COMING SOON)

All participants can ride the train for FREE to and from the race by showing the conductor your bib number.

Parking Garages

1. Eola Centre Garage (300 ft) 220 E. Ridgewood St.
2. Landmark Garages (0.1 mile) 217 E. Ridgewood St.
3. Citrus Center Garage (0.4 mile) 255 S. Orange Ave. (enter from Jackson Street)
4. Administration Center Garage (0.4 mile) 300 Liberty Ave.
5. 55 W Garage (0.5 mile) 60 W. Pine St.
6. Central Boulevard Garage (0.5 mile) 53 W. Central Blvd.
7. Jefferson Garage (0.5 mile) 62 W. Washington St.

Riding

Lynx provides public transportation services in downtown Orlando, including the fare-free LYMMO. Learn more at golynx.com.

There are several Scooter Share and Bike Share options in downtown Orlando, including Lime, Bird, Wheels, Spin and Razor. Rental fees vary.

Calling all experienced caterers and t-shirt vendors. To join this elite list of Preferred Vendors, please contact: dave.wolfe@trackshack.com

Shoes & Apparel

Catering

Printing

Corporate Gifts

Security Services

Run or walk anytime. Email your results to your team captain by 11:59 PM on May 3. Include first, last name and finish time from your watch.
Shipping is available for those who wish to have the race packet mailed to their home. Packets will be shipped starting the week of April 20.

Share Your Experience

Post your virtual race photo, tag Track Shack and use hashtag #TrackShackVirtual and #ORLCorporate5k

Facebook: orlandocorporate5k
Instagram: orlandocorporate5k
LinkedIn: track-shack-events

About
Q: What is the AdventHealth Corporate 5K?
A:  AdventHealth Corporate 5K is a 3.1 mile run and walk that serves as a celebration of workplace fitness. 

Q: Who can participate?
A: Any group of individuals who come together under a company or organization name. For profit and non-profit organizations of all sizes participate for fun, fitness, and team building. You must be 8 years old to participate. Children under age 10 must be accompanied by an adult.

Q: Can I walk in the AdventHealth Corporate 5K?
A: Yes, about 60% of the participants are walkers.

Q: Is there an event beneficiary?
A: Second Harvest Food Bank and the Track Shack Youth Foundation - a 501 ©(3) organization that promotes health and fitness by funding youth athletics and sports programs through a grant application process.

Registration
Track Shack carefully monitors conditions surrounding community health. Pease note, should community health conditions decline, the event many be switched to virtual.
Q: Can I participate if I am not affiliated with any company or organization?
A: Yes, you can register under the umbrella of Track Shack Fitness. Click Register, Join a Team and click on "Track Shack Fitness" and proceed with the registration process.

Q: I can't participate, can I get a refund?
A: No. The registration fees are non-refundable; We allow you to transfer your registration to a friend, family or co-worker.

Team Tents
Q: Why would my company rent a Team Tent?
A: Companies rent tent for hospitality as a way to entertain employees, clients and/or vendors.

Q: How do we rent a team tent?
A: Create a team and reserve your tent online through the products page while supplies last.

Q: May we bring our own team tent?
A: No, team tents are available for rental only. All others will be removed.

Q: Our team has a team tent. How do I find it around Lake Eola?
A: Please see the Team Tent Zone Maps.

Q: May we hang a banner in our team tent?
A: Yes, one banner is allowed but must fit within tent.

Q: May we bring a grill?
A: No.

Seeding Runners
Q: What does it mean to "seed runners"?
A: To position fast runners (i.e. finish under 25 minutes) in a reserved, corralled area at the very front of start line. Captains may "seed" 10% of their participants (i.e. 45 participants = 5 seeded runners), up to a maximum of 25 runners.

Q: How are runners seeded?
A: When the Team Captain picks up the team's Race Pack (t-shirts, race #'s, etc.) at Track Shack, race staff will offer wrist bands to be given to the seeded runners on their team. Only those runners who wear the wristband will be allowed in the "seeded corral" at the start line which is indicated by signage, barriers and volunteers. Seeded runners receive a red wrist band.

Virtual 5K
Q: What does it mean to run or walk virtually?
A: Running “virtual” means you and your team can run or walk the 5k from anywhere and receive a great team-building experience, and amenities. Running “virtual” also means you can help our Central Florida charities during difficult times. 

Q: How does this virtual run work?
A: Run or walk anywhere!

Q. How do I submit my time?
A: Email your results to your team captain by 11:59 PM on Sunday, May 3.  Include first, last name and finish time from your watch or phone.

Scoring 
Q: How is a team scored?
A: After the race, in person team members report their finish time, exactly as it appears on the finish line clock, to their Team Captain. 

Virtual participants will run or walk on their own and email results to the Team Captain by 11:59 PM on May 3. 

The Team Captain can record all submitted times AND create scoring teams on manage.Hakuapp.com
The option to submit results and team scores will appear in the Team Captain Tools after 6:45 PM on race night. The captain tools are mobile friendly!

Q: Who is eligible to score on a company team?
A. Any registered participant who is a full-time employee and who works for the company / organization for a minimum of 32 hours per week and employed with organization for at least 3 months.

Q: What is the deadline to submit results?
A: Team scores must be submitted by 12:00 pm (noon) on Monday, May 4.

Q: What are the scoring divisions?
A: Men's, Women's and Coed teams are awarded in 18 industry categories. 4 individuals on each team.

Q: When & where will results be posted?
A: Industry category results will be posted on www.Corporate5k.com on Tuesday, May 5. 

Q: Who is the CEO?
A: The most senior full-time employee of a company with four or more full-time employees. A person does not necessarily need to hold the CEO title (i.e. President, Owner, etc.). There is only one CEO/ team. A CEO must  submit their time to the team captain.

Event Night Information
Q: What time should we be there?
A: We recommend arriving at Lake Eola by 5:15 PM due to the large crowd and race time.

Q: Where do we park?
A: Parking garages in downtown Orlando have been identified on the Parking Map. Other suggestions include using side streets, car pooling and walking together from downtown office buildings.

Q: Where does the race start?
A: AdventHealth Corporate 5K starts on Central Blvd heading east.

Q: Where do the runners line up?
A: Runners (wearing orange bib numbers) will line up on Central Blvd. Watch for signs to the Runner Start lineup!

Q: Where do the walkers line up?
A: The walkers will line up on N. Eola Drive. For the safety of all participants, runners and walkers will be directed to separate start areas. Watch for signs to the Walker Start lineup!

Q: Where do we drop off canned food items?
A: All food and funds are to be dropped off at Second Harvest Food Bank. Call ahead to schedule: 407-514-1006.
No food donations are accepted at the 5K. Use the donation form to acknowledge your company when donating.

Q: What post-race refreshments are provided?
A: Michelob Ultra, bottled water and a small snack will be available for all participants. Each participant receives one complimentary beer coupon on their bib number.

Q: Is there Lost & Found?
A: Located at the Info Tent in the Gold Zone.  

Q: Is there Medical Support:  
A: Medical support will be present in Lake Eola Park at Information/Scoring tents, on course and the finish line. 

For more information, contact info@corporate5k.com.

Feeling Competitive?

Find out how your team finished against other companies in your industry! Not doing it for the Glory? Don't worry, team scoring is optional. This is a great opportunity to stir up friendly competition and get company recognition. 

All teams that submit participants times and create scoring teams on manage.hakuapp.com/login/track-shack by noon on May 4 are recognized in the results. Results are broken down in each industry category by: Men's, Women's, Coed divisions.

Industry Category Awards
1st Place - Receive a team plaque and individual team member gifts
2nd & 3rd Place - Receive a team certificate

Accounting Advertising / PR / Media Banking / Finance / Investments Communications / Electronics / Computers Education (Private / Public) Engineering / Architecture / Construction Government Employees (City / County) Government Employees (State / Federal) Health Related / Hospital / Medical Supplies

Hotel / Restaurant / Food Service / Theme Parks Insurance Legal Manufacturing Miscellaneous Non-Profit Organizations Real Estate Retail / Service / Staffing Transportation

Awards Reception presented by Corona Premier
1st place teams in each industry category receive a plaque. 2nd and 3rd place teams receive a certificate.

Date: Thursday, May 14
Time: 4:30 PM - 6:30 PM

Location: Track Shack
1104 N Mills. Ave

RSVP >> 

Top Three Team by Industry Category >>

Races are held rain or shine. Track Shack Events (TSE) may delay, shorten, cancel, alter any event or course or delay the start time due to weather or for any other reasons within or not within the control of TSE. 

In the event of extreme weather conditions, TSE, as advised by the Police and Fire/EMS Departments, reserves the right to cancel the race without advance notice. Should this be necessary, participants will receive event amenities. As event decisions are made, communication will be issued through the any of following methods: text, email, website and/or social media. 

All entry fees are non-refundable, and may not be deferred toward a future event. 

Event Alert System
A color-coded Event Alert System (EAS) will communicate the status of course conditions to participants leading up to and on race day. The levels range from Low (green) to Moderate (yellow) to High (red) to Extreme (black) based primarily on the weather, as well as other conditions.

All participants should familiarize themselves with the Event Alert System prior to the race, remain alert for directions from race officials and announcers and take precautions to prepare properly for varying weather conditions on race day.

Event Alert System table:

Course Cut Off Times
We are committed to providing access for runners, walkers and wheelchair athletes in our events. However, we must institute course time limits to adhere to municipal requirements.  Participants must be able to maintain a 15 minute per mile pace. Participants who are unable to maintain that pace will be directed on to the sidewalk by race officials. Those who finish outside of the time limit may not be recorded as official finishers and may not receive full on-course support from Aid Stations and traffic personnel. 

Stroller Policy
Safety for all participants is our first priority and we are happy to permit strollers for a fun family outing. With thousands of runners and walkers sharing the road, this event is not a place for speed with a stroller. The policy below will help keep our youngest and oldest participants safe and having fun.

• Stroller/jogger operators start behind designated stroller signage.
• Stroller/jogger operators may walk/jog no faster than 12 minute per mile, a safe operating speed. If your speed goes faster than 12 minutes per mile pace, you may be disqualified.
• Stroller/jogger operators must yield the right of way to runners. Stroller/Joggers can tip easily and cannot turn quickly. Please do not weave through packs of runners. 

Strollers are strictly prohibited at the following races:

• OUC Orlando Half Marathon
• AdventHealth Corporate 5K
• U Can Finish 5 Mile
• Winter Park Road Race 10K

Pet Policy
Pets are not allowed on race courses.

Bandits/Non-Registered Participants on Course
Individuals who participate in our events but who are not properly registered are strictly prohibited and will be ejected from the course. Please do not participate if you are not properly registered; you will disrupt the event for individuals who have taken the appropriate steps to register properly.

Follow us on social media for the latest updates, tips, and behind-the-scenes moments!

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@Corporate5K

@OrlandoTrackShack

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